Ceremony Instructions for Advanced Degree Candidates
Congratulations! We look forward to celebrating with you. See below for information on line-up procedures and requirements for entry into the Stadium.
Entry into the stadium is conditional, see requirements below:
1. Must have registered to attend the ceremony
2. COVID health check-in required before gate entry:
• Students traveling from outside California need to be fully vaccinated
• Students already on campus or traveling from within California need to be fully vaccinated or provide proof of a negative COVID test taken 72 hours prior to the event (must be taken no earlier than Wednesday, June 9th)
• Students who arrive without a pre-check wristband or required proof of vaccination/negative COVID test and photo ID that matches the name on the documents will not be admitted, there will be no exceptions to this requirement
3. Have your Stanford ID ready to be scanned at lineup area – this is your ticket
4. Cap and gown required
5. Comply with the Public Safety Clear Bag Policy
• Students with prohibited bags or items will be asked to use the complimentary bag check station
6. Entry, late entry and re-entry onto the field will be at the discretion of event management
7. All persons and items are subject to search
8. Once checked in and through security, proceed to your school's lineup area and await further instructions. School of Engineering will go through security and lineup inside of Cagan Stadium. All other schools will go through security at Gate 14A and lineup inside of the stadium between Gates 14-6.
Health Pre-Check - Thursday, June 10 and Friday, June 11
- Do the COVID Health Check-In in advance at one of the following Color Genomics test sites (see additional information about advance clearance for entry below):
Environmental Health & Safety - 9:00 a.m. to 3:00 p.m.
EVGR, Building C, Rm 134 - 9:00 a.m. to 5:00 p.m.
Li Ka Shing Center, 1st Floor lobby - 8:00 a.m. to 4:00 p.m.
Wilbur East Dining Hall - 9:00 a.m. to 5:00 p.m.
Stadium Arrival - Saturday, June 12
- 7:30 a.m. - COVID Health Check-In at Ueland Field opens (adjacent to Cagan Soccer Stadium) - Stanford has hired a qualified vendor to verify proof of vaccination status and negative test results on the morning of each commencement ceremony. If you completed the early health check-in, go directly to your school's lineup area for security check in.
- 7:30 a.m. - Gate 14A and Cagan Stadium opens and security check-in begins
- 8:15 a.m. - Latest arrival time - If you are late you will miss your place in the processional and seating!
- Stadium Gate 14A is located at the Northeast side of the Stadium. Cagan Stadium is across from the Stadium.
- Once checked in and through security, follow the signs to your school lineup area. There will be markings on the ground to help indicate proper distancing and lineup formations.
- School of Engineering will go through security and lineup inside of Cagan Stadium, across from Stanford Stadium. Do not enter Gate 14A.
- All other Schools will lineup inside the stadium between Gates 6-14 - entering at Gate 14A. (See map above)
- Earth & Education will proceed through the doorway on the left immediately after passing through security at Gate 14A, and lineup to the left of the door down towards Gate 15 and 1.
- Law will proceed down to Gate 13, then turn left around the fence line and walk back towards Gate 14.
- Medicine will proceed down to Gate 13 and enter the barricade on the left side of the walkway, around the landscaped area at Gate 12.
- Business will proceed down to Gate 12 and enter the barricade on the left side of the walkway, around the landscaped area at Gate 11. Once the area at Gate 12 is full, proceed down to Gate 11 or 10 and enter the barricade on the left side of the walkway, around the landscaped areas until they are full.
- Humanities & Sciences will proceed down to Gate 9 and enter the barricade on the left side of the walkway, around the landscaped area at Gate 8. Once the area at Gate 9 is full, proceed down to Gate 8, 7 or 6 and enter the barricades on the left side of the walkway, around the landscaped areas until they are all full. Any remaining graduates can lineup in the walkway area along the stadium fence, back towards the entrance.
- The flag bearer and marshals from each school will lead their respective schools in the procession.
Procession and Seating
- The procession will begin at 9:30 a.m.
- Please put on your cap, gown and hood before starting to march.
- When it is time to start the procession, the Chief Advanced Degree Marshal will give the signal to depart and will lead the processional into the Stadium.
- Look for and listen to the Commencement Marshals. They will be your guides to the field and get you where you need to be! Please help them and listen to the directions when on the field. Please take your seat when you hear their announcement. They will be wearing red ribbons with the word: “MARSHAL” so you can’t miss them! Other event staff will be there to help too.
- Please follow the marshals' instructions and remain with your school column. All columns will begin to march onto the field at the signal of the Stanford Events staff person and will proceed to the advanced-degree seating areas. A Stanford Events staff person and your school marshals will assist you with seating.
- If you wish to sit next to a particular graduate, please plan accordingly.
- The faculty procession will immediately follow the advanced degree procession. Please remain standing until all faculty have been seated on the stage.
- The ceremony will begin at 10:15 a.m.
- Provost Drell will recognize candidates who have completed the requirements for advanced degrees.
- The dean of your school will ask you to stand and will present you for your official degree conferral.
- President Tessier-Lavigne will then confer your degree, after which you will be asked to take your seat. No diplomas are awarded at this ceremony.
- The ceremony will end approximately 11:30 a.m.
- Following the Benediction, please stand for the faculty recession from the stage.
- Please keep the recessional pathways and aisles clear until the recession is complete.
- You will be led out of the stadium by the marshals the same way you came in.
Advance Clearance for Entry to Commencement
To expedite entrance to commencement, Stanford is providing an option for students who are able to visit campus to obtain pre-clearance on Thursday, June 10th and Friday, June 11th. We strongly encourage students to obtain pre-clearance to ensure a smooth entry to the event. Pre-clearance will be available at the Color Genomics test kit pickup/drop locations listed above.
Pre-cleared students will receive a wristband for express entry into commencement. Wristbands are non-transferrable and must be worn at the time of receipt. In order to gain entry to commencement, all pre-cleared students must show their wristband and a green Health Check badge. All students must self-report their health status on the day of the event by using Health Check.
The pre-clearance process will involve a review of COVID-19 vaccine or testing documentation by clinical staff at the Color testing sites. You must bring your Stanford or photo ID that matches the name on your documentation and valid documentation of your test or vaccination. Students will have the following options for pre-clearance, based on their personal circumstance:
- Proof of full vaccination: Any graduating student, whether traveling from outside of California or within California, may show proof of full vaccination.
- For proof of vaccination status, please bring the hard copy of your vaccination card, a paper photo-copy of your card, or a clear digital photo on your mobile device. A signed doctor’s letter with medical provider license number and date, or official government document if you are an international traveler, will also be accepted. Vaccination documentation should clearly indicate Full Name, Birthdate, Vaccine name/manufacturer, Date(s) of vaccination. For a doctor’s note or official government document, the documentation should include the doctor’s signature, stamp, or official letterhead.
- Vaccines must be authorized for emergency use by the U.S. Food and Drug Administration (Pfizer-BioNTech, Moderna, and Johnson and Johnson/Janssen) or by the World Health Organization (AstraZeneca/Oxford, Sinopharm, Sinovac). In order to meet the definition of fully vaccinated, you would need to have received your final vaccine dose no later than two weeks before the ceremony.
- Proof of negative test result (students living on campus or traveling from within California): California-based students may bring proof of a negative COVID test result taken no earlier than 72 hours preceding the ceremony.
- Per university policy and requirements for students and staff, negative test results should be from PCR or LAMP tests. For proof of a negative COVID-19 PCR or LAMP test, please bring test results from a test provider or laboratory (paper copy or email/text message displayed on personal device) The documentation should clearly indicate Full Name, Birthdate, Type of test, Date of test, and Test result.
- Actively enrolled graduate students may fulfill this requirement with a test using the university’s Color Genomics testing program. If you are new to the Color Genomics testing system, please refer to the instructions below.
- Please plan to test early in your 72 hour test window (e.g. June 9th for advanced degree students) to allow ample time for results to be returned, and in case your test is invalid or inconclusive and a second test must be submitted.
Color Genomics test instructions:
The following information is provided for reference to actively enrolled students within California who wish to meet the negative COVID test requirement with Stanford’s Color Genomics testing program.
All actively enrolled graduate students are currently eligible to test with Color Genomics. Please register with Color early if you have not done so already. Instructions for Color testing can be found on the graduate student testing page.
Please contact firstname.lastname@example.org with questions related to events and ceremonies.
For questions related to the pre-clearance process, testing, or vaccination, please email email@example.com.
For questions related to Color testing results, please email firstname.lastname@example.org.
Thank you for your cooperation in ensuring the health and safety of the entire Stanford community during this special weekend.
Graduate General Information
Processional/Ceremony: Only eligible candidates who registered to attend with the Athletics Ticket Office may participate in the Commencement ceremony. Candidates must also be attired in the appropriate cap, gown, and hood and show their Stanford Student ID to participate. No one else is allowed in the procession or in the graduate seating area on the field.
Stay Safe Protocols: Face coverings are required at all times throughout the ceremony, regardless of vaccination status. Face coverings must cover the nose and mouth. Masks and face coverings may be removed briefly only while actively eating or drinking. Please maintain 6 foot (2m) safe distance. No clustering or gathering in groups please.
Personal Items: There is no place to leave valuables during the Commencement weekend ceremonies. If you bring personal items, please plan to carry them with you. All items brought into the stadium must comply with the Public Safety Clear Bag Policy. Anyone possessing prohibited items will be asked to return them to their vehicle, take them to the complimentary bag check station or dispose of them at the gate
Smoking: No smoking is allowed during the processions or in the seating areas during Commencement weekend ceremonies.
Alcoholic Beverages: No alcohol is allowed before, during, or after the ceremony processions, or in the seating or surrounding areas during the ceremonies. Violation of this rule may result in ejection from the ceremonies.
Pets: No pets are allowed in the ceremony locations except for service animals working with persons who have disabilities.
Disability Information: Please visit the Accessibility Information section of this website or contact the Diversity & Access Office directly at (650) 725-0326 or email@example.com. Read more information regarding campus accessibility or services for those with mobility concerns.
Golf Carts: No golf carts will be allowed in the Stadium. If you have mobility concerns, please make arrangements to be driven down to the Stadium field by a member of the Diversity & Access Office who will be stationed at Stadium Gate 1.
The information on this page is subject to further updates and changes. Check back often. For any additional questions, please contact us at firstname.lastname@example.org or (650) 725-9807
Photo at top of page by Saul Bromberger, courtesy of Stanford Graduate School of Business